Tools with AI built in: Many everyday applications are adding AI features (for example, Adobe Acrobat, and others). We are actively identifying and assessing these through the AI Impact Assessment (AIA) process and will add them here as they are reviewed. If a tool's AI feature isn't listed here yet, treat it as not yet approved for Comagine Health work — check this page or submit a HelpDesk ticket.
1AI Assistants
General-purpose AI platforms, grouped by product. See the AI Hub for how to request access. Advanced = everyday assistant use; Agentic = builds or runs multi-step agents (requires an approved AIA and sign-offs).
Microsoft Microsoft 365 & Azure BAA — Yes
| Surface | Capability | What it's for |
|---|
| Copilot ChatAll staff | Baseline | Everyday AI chat — Q&A, drafting, summarizing, brainstorming. |
| Microsoft 365 CopilotFull add-on | Advanced | AI embedded in Word, Excel, Teams, Outlook, and SharePoint. |
| Copilot Studio+ Azure AI Foundry | Agentic | Build custom AI agents and automated workflows. Requires an approved AIA and sign-offs. |
Google Workspace for Nonprofits BAA — Yes
| Surface | Capability | What it's for |
|---|
| GeminiWorkspace apps | Advanced | AI assistance across Google Docs, Slides, Gmail, and Sheets. |
| Gemini Advanced+ Deep Research | Agentic | Advanced reasoning and Deep Research (autonomous, cited web research). |
Claude Enterprise Anthropic · Standard & Premium seats BAA — In-Progress
| Surface | Capability | Seat | What it's for |
|---|
| Claude Chat | Advanced | Standard & Premium | Everyday assistant — writing, analysis, long-document Q&A, and project workspaces. |
| Claude Cowork | Agentic | Premium | Delegate multi-step file and task work to an AI agent in a workspace. |
| Claude Code | Agentic | Premium | AI coding agent for development tasks — EHR/API integrations, scripts, code review. |
ChatGPT Enterprise OpenAI BAA — In-Progress
| Surface | Capability | What it's for |
|---|
| Chat | Advanced | Everyday assistant with advanced reasoning models. |
| Deep Research | Agentic | Autonomous multi-source research with cited reports. |
| Codex | Agentic | AI coding agent for development tasks. |
| Agents | Agentic | Multi-step task automation. Requires an approved AIA and sign-offs. |
2Meeting Assistants & Note-takers
Recording, transcription, and AI meeting summaries. Always inform participants before recording or transcribing, and follow each client's meeting/AI rules.
| Tool | What it's for |
|---|
| Microsoft TeamsCopilot / Intelligent RecapBAA — Yes | Meeting assistant — recording, transcription, AI notes & recap, and action items. |
| ZoomAI CompanionBAA — Yes | Meeting assistant — recording, transcription, and AI meeting summaries. |
3Research & Knowledge
Source-grounded research assistants — they answer from documents you provide, not the open web.
| Tool | What it's for & how it differs |
|---|
| Google NotebookLMWorkspace for NonprofitsBAA — No | A research assistant that answers only from the documents you upload — ideal for querying an RFP, contract, or policy set, building study guides, and generating audio overviews.
How it differs from Gemini: Gemini is a general assistant across your Workspace apps and can draw on broad knowledge; NotebookLM stays strictly grounded in your sources and won't pull in outside information. |
4Tools with Embedded AI
Department applications that include AI features, approved for specific use cases. This list will grow as more embedded-AI features are assessed.
| Tool | Approved use case |
|---|
| Adobe AcrobatAI AssistantBAA — No | Document summarization. |
| ResponsiveProposal platformBAA — No | Proposal development & management. |
